May 02

504 Freeze Date – May 12

WHY and WHEN do plans freeze? 

Plans typically “freeze” twice a year. We freeze plans once in the fall, to keep a copy of the starting point, and then again in the spring at the end of the school year.

The end of the year “freeze” date is Friday, May 12. Please be sure you have all 504 plans finalized in Alpine prior to this date.


Nov 15

Accommodation vs Modification Helpful Tips

What is an Accommodation? 

An accommodation allows a student to complete the same assignment or test as other students, but with a change in the timing, formatting, setting, scheduling, response and/or presentation. The accommodation does not alter in any significant way what the test or assignment measures. The purpose of an accommodation is to provide a student with equal access to learning and an equal opportunity to show what he/she knows and what he/she can do. 

What is a Modification? 

A modification is an adjustment to an assignment or a test that changes the standard or what the test or assignment is supposed to measure. Examples of possible modifications include a student completing work on part of a standard or student completing an alternate assignment that is more easily achievable than the standard assignment.


Please click on the following links for additional resources:

100 Effective Accommodations

Possible Accommodations for 504 Eligible Children

School Accommodations and Modifications (Info from FAPE)



Oct 21

IHP vs 504 Clarification

This post is to provide clarification on when and if IHPs warrant a 504 plan.

  • Difference between and IHP and 504:
    • Purpose of IHP: An IHP is specific to managing healthcare and to support the student’s health needs while at school
    • Purpose of 504: A 504 addresses accommodations in academic areas, specifically in the classroom. The goal is to level the playing field by providing accommodations and modifications that allow the student the same educational opportunities that their peers have.
  • If a student has an IHP are they required to have a 504? 
    • No, every student with an IHP does not need a 504. An IHP can be used alone or in conjunction with a 504 plan, this is dependent on the student’s medical and education needs.
  • Is a doctor’s note required to confirm a medical diagnosis for a 504 plan? 
    • To be protected under Section 504, a student must be determined to: (1) have a physical or mental impairment that substantially limits one or more major life activities; or (2) have a record of such an impairment; or (3) be regarded as having such an impairment.
    • A medical diagnosis may not be required, but we need data to support an impairment (i.e. processing speed in the 60’s, fluency scores in the 70’s, comprehension in average limits when given extended time. Thus, data supports the need for extended time pending the task requirements).
    • It is recommended that you ask the parent for a doctor’s note pertaining to the medical diagnosis, but this is NOT required. However, you must have data to support the need for a 504 plan.

Please contact Kelly Dotson if you have any questions about this. Thanks!

Oct 11

Retaining Backups

When you see this message asking “Would you like to clear your remaining backup values?”
Always select Retain Backups 



Oct 11

Reminder: Freeze Date is October 15th

WHY and WHEN do plans freeze?

Plans typically freeze twice a year. We freeze once in the fall, to keep a copy of the starting point, and then again in the spring at the end of the school year. The fall freeze date is October 15th!

However, you may edit the plan at any time during the year by making a copy of the most recent record (use the yellow copy button). Once you make a copy of the record, it will stay open all year as a living document. As long as you see a purple pencil, you’re able to edit the plan. Always edit a plan when you can, as opposed to making a copy.

If you have any questions about this, please contact Kelly Dotson 303-772-7700 x57880.

Sep 13

Instructional Video – How to create a new 504 plan/exit a student

Here is the instructional video by Kimberly Wiggins on Creating or Exiting 504 Records in APAS:


Sep 12

New! Parent Guidebook

We now have a parent guidebook, which provides information about the 504 process. Feel free to share this with parents. Spanish version to come!


Click on the following link to access the guidebook:

Parent Guide to Section 504 Plans


Aug 24

How to download your 504 student roster

Directions on downloading 504 student roster

Feb 09

Students with IHPs

504 Guidance – Students with IHPs

Nov 04

Section 504

 Section 504 is the part of the Rehabilitation Act of 1973 that guarantees
 specific rights in federally funded programs and activities to people who 
 qualify as disabled.

Section 504 states:

“No otherwise qualified individual with a disability in the United States… shall, solely by reason of her or his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance…”

– See more at: